Your chart of accounts (CoA) is the backbone of the Accounting suite. In IXL CORE you can instantiate a ready-made chart from a template, then add or refine individual accounts and map the system roles that automated postings rely on.
Before you start
- Decide the scope at which the chart lives. Every account carries a
scope_level— one of Organisation, Entity, Branch, Department or Position. Organisation-level accounts are shared masters that any entity can reference. - Confirm you hold the CoA capability for that scope.
Steps
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Open Accounting → Chart of Accounts.
[screenshot: Chart of Accounts landing page]
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Instantiate from a template. Choose a template and confirm. The only field is Template code (
template_code, required) — it must match a known CoA template. Instantiation is validated by scope, so set the scope first.[screenshot: Instantiate chart of accounts dialog]
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Add or edit an account. Provide the required fields: Code (
code, up to 60 characters), Name (name, up to 200 characters) and Account type (account_type, one of asset, liability, equity, income or expense). -
Optionally set Subtype (up to 120 characters), a Parent account (
parent_account_id, to nest the account), Postable (is_postable), an account Currency (three-letter code) and Status (active or inactive). An Owner user may also be assigned.[screenshot: Account create form]
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Map system roles. Open the roles panel and, for each role, pick the account it maps to. Both Role (
role) and Account (account_id, required) must be supplied. Roles include AR control, AP control, VAT output/input, retained earnings, opening-balance equity, suspense and many more — these tell the engine where automated entries post.[screenshot: System role mapping panel]
Result
Your chart is live at the chosen scope, accounts are ready to receive postings, and system roles are mapped so invoices, bills, receipts and opening balances can post to the correct accounts automatically.