Settle what you owe suppliers — either pay one supplier against their bills, or gather several due bills and clear them together in a payment run.
Before you start
- Pick the company you are working in and the Scope level for the payment.
- Make sure the supplier’s bills are posted with an outstanding balance — you can only pay against live, outstanding bills.
- Know which bank account the money leaves from.
Steps
Pay a single supplier
- Open Accounting → Payables and start a supplier payment.
- Set the Scope level (required) plus any parent scope such as entity or branch.
- Choose the Supplier (required) and the Payment date (required).
- Enter the three-letter Currency code (required) and, for a foreign-currency payment, an FX rate.
- Optionally choose a Payment method — Cash, Credit, Cheque, Card, Mobile money or Other.
- Select the Bank account the payment is drawn from (required).
- Optionally add a Reference (up to 120 characters).
- Add one or more Allocations (at least one required): for each, pick the Bill and enter an Amount greater than zero.
[screenshot: Supplier payment allocations]
- Save. The system checks each bill’s outstanding balance and computes any withholding tax against the live ledger.
Run a batch payment run
- In Accounting → Payables, start a payment run.
- Set the Scope level (required) and any parent scope.
- Enter the Run date (required) and the three-letter Currency (required).
- Choose the Bank account the run pays from (required).
- Select the due Bills to include (at least one required).
[screenshot: Payment run bill selection]
- Save. The run builds one item per selected bill at that bill’s outstanding amount.
Result
A single payment records against the chosen bills, reducing their outstanding balances (with withholding tax handled automatically). A payment run settles every selected bill at its outstanding amount in one batch, posted from the nominated bank account.