Capture attendance

This guide covers marking a staff member’s attendance for a given day when it is recorded by hand rather than derived automatically.

Before you start

• You need HR access to mark attendance for other staff.
• Attendance inherits its scope from the employee it references, so you only supply the record’s own details.
• Only manually markable statuses are accepted here. On-leave and holiday are derived by the daily register and are never set by hand.

Steps

Mark a day

1. Go to HR → Attendance and choose the staff member and the attendance date to mark.
2. Set the status to one of the manually markable values: present, absent, late, half day or excused.
3. Optionally record the worked minutes for the day (up to a full 24-hour day) and add notes.

[screenshot: the attendance mark showing status and worked minutes]

Review the register

4. The daily register shows each employee’s status for the period, including those automatically flagged as on leave, so you can see the full picture alongside your manual marks.

[screenshot: the daily attendance register]

Result

The attendance record is saved (or updated) against the employee for that date, contributing to attendance summaries and the count of staff on leave shown on the HR overview.

Related

• Capture and approve timesheets
• Set up shifts and rosters
• HR & Payroll reference