Set your payroll policy

The payroll policy holds the per-entity calculation rules the engine applies during a run, such as how to prorate part-period pay, which date to take FX rates on, and how to handle minimum-wage and net-pay-floor situations. Sensible founder defaults apply to any field you leave blank.

Before you start

• You need permission to manage payroll settings.
• Confirm the entity the policy belongs to.
• You only need to set the fields that differ from the defaults; omitted fields fall back to the founder-decided defaults (calendar-day proration, pay-date FX, warn on minimum wage, carry-forward net-pay floor).

Steps

1. Open the Payroll workspace and go to the Settings panel.
2. Select the entity (required) the policy applies to.
3. Optionally set Working days per month (1–31).
4. Optionally choose the Proration basis: Calendar day or Working day.
5. Optionally choose the FX rate date: Pay date or Period end.
6. Optionally choose the Minimum wage floor behaviour: Warn or Ignore.
7. Optionally choose the Net pay floor behaviour: Carry forward or Write off.
8. Optionally set the Rounding increment (0–1000).
9. Save the policy.

[screenshot: Payroll policy settings with proration, FX and floor-behaviour selectors]

Result

The entity’s payroll policy is saved. Every run for that entity applies these rules, and any field you left blank uses the platform default.

Related

• HR & Payroll reference
• Set up a payroll calendar
• Run monthly payroll