This guide shows you how to create a landed-cost batch — grouping the extra charges of bringing stock in, such as freight and duty, and apportioning them across one or more goods receipts so each item’s value includes its share.
Before you start
- The goods receipts you want to load costs onto (the recorded arrivals of purchased stock) must already exist. A batch inherits its scope from the receipts it covers, so you do not set a data scope on the batch itself.
- You need at least one goods receipt and at least one positive charge.
- Your role needs permission to manage landed costs.
Steps
- Go to Supply Chain → Landed Cost to see existing batches.
- Start a new batch and select the goods receipts it covers (required, at least one).
- Choose an Apportionment method (optional) — how the charges are split across the received lines:
- Value — in proportion to each line’s value.
- Quantity — in proportion to units received.
- Weight — in proportion to weight.
- Manual — you allocate the amounts yourself.
- Optionally set a batch Currency (up to 8 characters), a Bill supplier (the party invoicing you for the charges), and Notes (up to 2,000 characters).
[screenshot: the landed-cost batch header with apportionment method]
- Add at least one charge. For each charge choose the Cost type (required) — one of Freight, Duty, Insurance, Handling or Other — and enter an Amount (required, greater than zero). Optionally add a Description (up to 255 characters), a charge Currency (up to 8 characters) and the Supplier that charge is owed to.
[screenshot: landed-cost charge lines by cost type]
- Save the batch to apply the charges across the covered receipts.
Result
Each charge is spread across the received stock by your chosen method through a clearing account, so the per-unit value of the received items rises to include freight, duty and the rest. Your weighted-average cost updates accordingly, and the charges are held against the bill supplier for later settlement.